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How to lock and unlock your word document

How to lock and unlock your word document

How to lock and unlock your word document

Microsoft Word is a useful tool for document management. However sometimes there are some essential data in those files. You can lock a file by providing a password to keep others from editing, accessing or reading this file with unfriendly purpose. You will be required to enter the password once you saved the file with the password. Therefore, learning how to lock and unlock Word document is important for people who works in office.

After finishing your writing, choose the “Save As” option by clicking on the MS office button.

Look at the dialog box and click the “Tools” option you find on the left bottom part of the dialog box.

Select “general options” which is provided in the tools menu.


Choose the tools as you can see in the bottom right corner.

A new dialog box opens which has two fields namely:

Password to open

Password to modify


The fields as you see for entering the password for locking the document.

You can type a password for the modification field or otherwise enter the password in the first field, if you only want to protect the file from editing by others. This action would need the password upon opening the document itself. You can also lock specific parts of the Word file too if this file needs more than one people to finish. 

Open the MS office word document.

Move over to the review tab provided at the top most rows.

Click the “Protect” option.

The screenshot for the same has been provided here.


A dropdown list is found. Click on the “restrict formatting and editing” button.

There is an option entitled “allow only this type of editing in the document”. Enable the option.

Select the option”No changes, Read only”.


This screenshot shows the above mentioned steps.

Move on to the text section and choose the parts you DO NOT want to lock. For a number of scattered selections, use control key while selecting. Remember, the UNSELECTED PORTION gets protected. If you want protection from everyone, select “Everyone” from exception section. It is an optional tab and can be left as it is.

Click on the final step which says “Yes start enforcing protection”.


Thus, the selected parts are locked.

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